1

From the customer view in https://admin.webex.com, go to Management > Workspaces, and then click Add Workspace.

2

Enter a name for the workspace (such as the name of the physical room). You can select room type and add capacity, but these aren't required. Then click Next.

3

Choose Cisco Webex Rooms device, and then click Next.

You can only have one type of device in a single space. For example, you can add multiple Webex Room Devices or a Webex Board, but not a combination of the two. The exception is Companion Mode, where you can have one Webex Board and one Room Series device in a Workspace.

4

Choose a call service to assign to devices in the workspace and click Next:

  • Call on Webex (1:1 call, non-PSTN) (default)—For Webex App and SIP address calling.
  • Cisco Webex Calling—Add PSTN service to the device in the Workspace through the Webex Calling service—depending on your deployment, the PSTN service may come from a local gateway on the premises, through the PSTN the Service Provider bundled, or through a cloud connected PSTN (CCP) provider. Assign a phone number and extension to the device, and then click Next.

    For more information about the PSTN options, see PSTN Connectivity in the data sheet.

  • Hybrid Calling—To use call service (PSTN access or internal extension access) through your on-premises call control. Unified CM provides the phone number or extension for the devices in the place.

    If you chose Hybrid Calling, enter the Unified CM mail ID for the account that you created earlier. Then download the Device Connector to synchronize the Unified CM configurations to the cloud. Then click Next.

    For more information, see the Deployment Guide for Hybrid Calling for Cisco Webex Devices.

5

Go to Workspace Scheduling. Choose a scheduling option for the workspace and click Save.

  • None—Select if you use the Workspace as a basic shared workspace. This is the default setting.

  • Calendar—Select if you want to receive meeting notifications from the room calendar.

  • Hot desking—Select if want your users to sign in and book the device.


     

    It's recommended that you do the following configuration changes for Hot desking. Turn off Standby to show the booking status as half-awake. Set Ultrasound to 0 if you are deploying the device to an open workspace.

6

Click Next, and then activate the device with the code provided.

When people are at work, they get together in lots of places like lunch rooms, lobbies, and conference rooms. You can set up shared Cisco Webex devices in these Workspaces, add services, and then watch the collaboration happen.

The key principle of a Workspaces device is that it is not assigned to a specific user, but rather a physical location, allowing for shared usage.

The devices listed support Webex Calling. While most of these devices can be registered using a MAC address, only the following subset can be registered using an activation code:

  • Cisco IP Phone 6800 Series Multiplatform Phones (Audio phones—6821, 6841, 6851)

  • Cisco IP Phone 7800 Series Multiplatform Phones (Audio phones—7811, 7821, 7841, 7861)

  • Cisco IP Phone 8800 Series Multiplatform Phones (Audio phones—8811, 8841, 8851, 8861)

  • Cisco IP Phone 8800 Series Multiplatform Phones (Video phones—8845, 8865)

  • Cisco IP Conference Phone 7832 and 8832

1

From the customer view in https://admin.webex.com, go to Management > Workspaces, and then click Add Workspace.

2

Enter a name for the workspace (such as the name of the physical room), select room type and add capacity. Then click Next.


 

A workspace name can't be longer than 30 characters and it can't have %, #, <, >, /, \, and " characters.

3

Choose Cisco IP Phone and then click Next.

4

Select the device type from the drop-down list, choose whether you want to register the phone with an activation code (if the option appears) or a MAC address, and then click Next. Keep in mind that if you choose to register the device using an activation code, the code is emailed to the designated administrator for the location.

For Webex Calling, you can only add one shared phone to a Workspace.

For Cisco IP Conference Phone 7832, some softkeys may not be available. If you need a full set of softkeys, we recommend that you assign this phone to a user instead.

5

Assign a Location and Phone Number (determined by the location that you choose), and then click Save. You also have the option of assigning an extension.

1

From the customer view in https://admin.webex.com, go to Management > Workspaces, and then click Add Workspace.

2

Enter a name for the workspace (such as the name of the physical room). You can select room type and add capacity, but these aren't required. Then click Next.

3

Choose No Device, and then click Next.

You can create an empty workspace and add a room, board or desk series device later.

4

Choose a call service to assign to devices in the workspace and click Next:

  • None—Select this option when the workspace has no callable devices.
  • Cisco Webex Calling— Adding Cisco Webex Calling to a workspace without a device allows you to create the workspace with an extension and/or phone number and assign to a device later (ATA, DECT or MPP). Add PSTN service to the workspace through the webex calling service—depending on your deployment, the PSTN service may come from a local gateway on the premises, through the PSTN the service provider bundled, or through a cloud connected PSTN (CCP) provider. Assign a phone number and extension to the device, and then click Next. This workspace can now be assigned to a line on another device.

     
    The workspace with Cisco webex calling service can be assigned to shared lines on other devices.

    For more information about the PSTN options, see PSTN Connectivity in the data sheet.

  • 3rd Party SIP Calling—To receive calls using the configured SIP address when your workspace does not have a Cisco device.

    If you chose 3rd Party SIP Calling, enter the the SIP address on which you want to receive calls.

5

Go to Workspace Scheduling. Choose a scheduling option for the workspace and click Save.

  • None—Select if you use the Workspace as a basic shared workspace. This is the default setting.

  • Calendar—Select if you want to receive meeting notifications from the room calendar.

  • Hot desking—Select if want your users to sign in and book the device.


     

    It's recommended that you do the following configuration changes for Hot desking. Turn off Standby to show the booking status as half-awake. Set Ultrasound to 0 if you are deploying the device to an open workspace.

6

Click Save.

Before you can use your Webex Share, you associate the device to a physical location.

1

From the customer view in https://admin.webex.com, go to Management > Workspaces, and click Add Workspace.

2

Enter a name for the workspace (such as the name of the physical room), select room type and add capacity. Then click Next.

3

Choose Cisco Webex Rooms device, and click Next.

You can only have one type of device in a single space. For example, you can add up to 10 desk phones to a lobby or a single Webex Room Device, but not a combination of the two.

4

Choose Call on Webex (1:1 call, non-PSTN) (default). Although a call service doesn't apply to Webex Share, select the default to move to the next step.

5

(Optional) Toggle on the calendar service so that people can use One Button to Push (OBTP) on this device, and then click Next.

6

If you toggled on the calendar service, enter or paste the email address of the calendar mailbox for the room device. This is the email address that is used to schedule meetings.

  • For devices that will be scheduled in Google Calendar, enter the Google resource email address from G Suites (Calendar > Resources).

  • For devices that will be scheduled in Microsoft Exchange or Office 365, enter the email address of the room mailbox.

7

Click Next, and generate your Activation code.

If you use certificates, then deploy the certificate to your Webex Share before activating it.