You can delegate someone else to schedule meetings for you from Microsoft Outlook using Webex Scheduler or Webex Productivity Tools. This is useful when you're unable to reach a computer or if you have another person manage your calendar.
Allow someone to schedule meetings on your behalf overview
To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. If you use Microsoft Outlook with a Microsoft 365 account, you only need to assign the other host as a delegate in Microsoft Outlook.
The delegate must have a host account and have Webex Scheduler or Webex Productivity Tools installed.
End of support for Mac Productivity Tools
The final release for Productivity Tools for Mac will be 41.5 as Microsoft plans to block injection-based plugins on Mac Outlook beginning in mid-May. Mac-based Outlook customers who wish to use Webex should move to the Webex Scheduler.
Webex Productivity Tools is a separate package from the Webex Meetings desktop app from 39.10. Productivity Tools no longer supports integrations with IBM Lotus Notes, IBM Sametime, Microsoft Lync, Internet Explorer, and Skype for Business from 41.2.
Set scheduling permission in Microsoft Outlook
From the Calendar in Microsoft Outlook, selectfrom the Home ribbon.
Enter the name or email address of the person you want to assign as a delegate, click Add, and then click OK.
Select Delegate from the list of permissions, and then click OK.
From the Calendar in Microsoft Outlook, select Calendar Permissions from the Home ribbon.
Select the Permissions tab from the Properties window.
Enter the name or email address of the person you want to assign as a delegate.
Open the Permissions drop-down menu, select Delegate, and then click Add.
From Microsoft Office Web App, select Calendar.
Under My Calendars, click the More options icon next to Calendar, and then select Sharing and permissions.
Enter the name or email address of the person you want to add as a delegate.
Select Delegate from the permissions drop-down menu, and then click Share.